Electrical/Mechanical/Plumbing Equipment Application Form

Updated 14MAY23

DO NOT USE THIS FORM FOR SOLAR EQUIPMENT which is now on a separate solar equipment form.

NOTE: Please refer to Rules & Regulations - Part 2: Architectural Procedures and Standards for complete information about architectural approval requirements, architectural and landscaping guidelines and standards, and the approval process.

BEFORE YOU FILL OUT THIS FORM, PLEASE READ THE AIR CONDITIONERS (3.2), ALARM SYSTEMS (3.3), ANTENNAS AND SATELLITE DISHES (3.5), ELECTRIC VEHICLE CHARGING STATIONS (3.25), ELECTRIAL/MECHANICAL/PLUMBING EQUIPMENT (3.26) OUTDOOR LIGHTING (3.49), OR SURVEILLANCE SYSTEMS/CAMERAS (3.79)  SECTIONS of the Rules & Regulations - Part 2: Architectural Procedures and Standards for helpful hints, and to understand what is and is not acceptable to streamline approval.

While this page is on your screen, you can type into the fields, select checkboxes and radio buttons. Then print the pages for neighbor review and to be mailed and logged by Optimum Property Management who will then send the information for review by the Architectural Review Committee. Please include any other required information. 

Name:  
Property Address:

Type of Improvement

Air Conditioner   Outdoor Lighting    Security/Surveillance Camera(s)
Backup Power Generator    Pool and/or Spa
Exterior Exposed Water Heater/Conditioning Equipment  
Other Electrical/Mechanical/Plumbing equipment installed outdoors :
 

NOTE: For pool, spa, other electrical/mechanical/plumbing equipment installed outdoors, two (2) sets of plans or drawings  must be submitted with the application. The plans must show the location, description and size of all electrical boxes/panels, air conditioner equipment, and other equipment, including visible wiring, piping, attachments, flashing, pumps, hardware, etc. The plans must clearly show where all exterior equipment (including the equipment itself and all related electrical boxes/panels, battery enclosures, wiring, conduits, gas/water pipes, etc.) will be installed. The plans must include overhead as well as side elevation diagrams. The side view diagram must show the position of all electrical equipment and conduit (if any) mounted to the Dwelling Structure. The specification for the plans (what needs to be included, etc.) are described in the section "Plans and Drawings" in Rules & Regulations - Part 2: Architectural Procedures and Standards.

All equipment, wiring, conduit, pipes, etc. attached to the Dwelling Structure must be painted to match the surface it is mounted to.

One set will be retained on permanent file with the Association, while the second set will be returned along with the application decision. Also include one set of plans on letter-sized (8.5x11") paper so that it can be scanned and stored electronically with your application (your architect or contractor may be able to provide you with a reduced sized copy).

When obtaining Neighbor Awareness signatures, you should allow them to review the plans or drawings prior to signature. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the Architectural Control Committee (ACC).

Homeowners/contractors may have to provide a separate set of plans to the City of Irvine for building approval, permits and inspections. In addition to the plans, the Homeowner should include manufacturer's brochures or samples of the equipment.

Proposed Improvement. Please be as specific as possible.  Use a separate sheet of paper, if needed.

Start Date:     Completion Date:

Will you require a dumpster? Yes   No

NOTE: Dumpsters may only be placed in the driveway (preferred) or street immediately in front of the home where the work is being performed. To prevent damage to driveway or street, please request that wood boards be placed below wheels and other supports. If placed in the street, dumpsters must have reflectors or reflective tape to minimize night driving accidents. Closed storage containers must remain locked when not in use. Dumpsters must be removed within thirty (30) days of being delivered unless a written extension request is submitted to and approved by the property management company. Any damage to streets or other Common Area property as the result of your improvement will be repaired by the Association and charged to the homeowner.

Dumpster Delivery Date:      Dumpster Removal Date:

Will you require a porta-potty? Yes   No

NOTE: Portable sanitation facilities (portable toilets or "porta-potties") are generally discouraged as long as the Homeowner can make suitable arrangements with the contractor and workers. If the nature of the Improvement and situation dictates that a portable sanitation facility will be required, this fact and its proposed location should be noted on the appropriate Home Improvement Application. The portable sanitation facility should be located out of view from the Common Area if reasonable and practical. Otherwise, it must be placed in the driveway or other portion of the homeowner's property (preferred) or street immediately in front of the home where the work is being performed. Prior permission is required from the property management company if the portable sanitation facility is required to be placed on the street. The portable sanitation facility must be serviced for waste removal no less than two times per week and must remain locked when not in use. The portable sanitation facility must be removed within seven (7) days of the Improvement completion date.

Will existing roofing material be removed and different material installed under the solar panels?   Yes   No  Not Applicable 

NOTE: If the area under the solar panels will be different (e.g., asphalt/composition material) from the rest of the roof, the existing tiles must be placed around the perimeter of the panels so the material under the solar panels will not be visible from the Common Area.

Have permits (if required) been submitted? Yes   No   Not Applicable      
Have the permits (if required) been approved?  Yes   No   Not Applicable 

NOTE: City building permits are required for room additions, structure changes, patio covers, roofing, solar, electrical and plumbing changes/additions, furnaces, air conditioning equipment, natural gas piping, pools, spas, outdoor built-in gas appliances (e.g., outdoor BBQ, firepits. pizza oven, etc.) and sinks, and other modifications. Additional information can be found at https://www.cityofirvine.org/work/codes-licenses-permits and from your contractor.

Submitter's Signature: _______________________________  Date: _________________

Neighbor Advisement (Adjacent Neighbors)

You must obtain the signatures of adjacent neighbors (owners, not tenants) showing that they have been made aware of the intended improvement. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the Architectural Control Committee (ACC). However, ACC may contact neighbors to evaluate their comments.

1st Neighbor (to the left of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

2nd Neighbor (to the right of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

3rd Neighbor (directly across the street or behind your home depending on who will see the changes)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

At the current time, this form cannot be submitted electronically. Fill out the form online then use your browser's Print button to print this form. Complete and return this form along with any necessary plans to the Community Manager (do not submit it to an Architectural Committee member). Your submission will be logged and filed then distributed to the Architectural Control Committee for approval. When a decision has been rendered, the Managing Agent will send you a letter with the final decision within 30 days of original receipt of your application.

To be completed by Architectural Control Committee

Authorized to Proceed     Conditional Approval (see below)     Disapproved (see below) by the required majority of the Canyon Creek Architectural Control Committee.

Conditions of approval or reason for disapproval. Any variance to published architectural standards must be approved by the Board of Directors.

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Homeowner Agrees to Changes for Conditional Approval

If the Architectural Committee has indicated "Conditional Approval," I agree to implement the changes noted above.

Signature: _________________________________      Date: ______________
                  Homeowner

Notice of Completion

The ACC will complete and submit a Notice of Completion  within sixty (60) days of completing the Improvement.

Forms may be filled in online, but must be printed, mailed and logged by Optimum Property Management before they can be reviewed by the Architectural Control Committee. Do not send directly to the Architectural Control Committee.